6 Tips To Write Better E-mail

We read and write emails every day. It comes with the questions:

The question is how can direct your messages clearly?

Is there a better way to reach the audience?

How to simplify the email writing format?

333.2 Billion Emails Are Sent Per Day in 2022 — Photo by Brett Jordan on Unsplash

Writing mail is now the format that everyone uses to communicate in the corporate or education system. It is important to convey your message among thousands of e-mails that reach your e-mail address in a day to make it visible or that your e-mail delivers the right message.

So HOW?

It is necessary to pay attention to the different steps before, while writing, or after the mail. I have tried to break down the essentials to make your writing process easier or more effective.

1. Receiver

There is a purpose for you to write an e-mail, and there is a reason for the person who will read it to read this e-mail. Who is the addressee of this content that only the person who wrote the e-mail can know well?
Make sure it has your own e-mail address and a reliable extension.

For example: name.surname@gmail.com or surname_name@yahoo.com e-mail addresses that will not be detected as spam and give an idea about who the sender is. If there is an e-mail address given to you by the school, using it is perceived as a reference to reach connections both for and outside the school.

NOTE: After you graduate, you will not be able to use the e-mail extension assigned to you by the school, so do not forget to use the reference that your school provided to you, as well as create another address as a backup.

Connect a device to your Google Account — Photo by Austin Distel on Unsplash

2. Address

It is enough to start using Title + Name. Even if you are close, maintaining academic distance will help you focus on the content of your email.

Be careful about the title based on their status or gender. It might affect the first impression.

EMAIL ADDRESS— Photo by Melinda Gimpel on Unsplash

3. Content

Always use polite expressions and jump straight to the topic you want to talk about. The person reading the mail will not spend most of his time reading long mailers every day.

CONTENT IS THE KING — Photo by Patrick Tomasso on Unsplash

4. Emoji and Spelling Rules

In academic writings, the spelling rules and clarity can be even more important than the content in some cases. The best method is to increase your credibility.
We use emojis everyday on WhatsApp or other social media, but the academic field is not the best place for it. Regardless of your sincerity, not using it while writing an e-mail will help the content and format to be compatible.

GRAMMERLY IS MY FAV APP TO CHECK THE MISTAKES-Photo by Glenn Carstens-Peters on Unsplash

5. Conclusion

Clear, concise and short statements always allow you to get more effective and faster answers. Be clear on what you want. Briefly state why you are making the request. Don’t forget to say thank you and have a good day.

Remind what is the purpose of the e-mail — Photo by John Schnobrich on Unsplash

6. Mail Signature

Before sending your e-mail, it is very useful to write your name, class, school no., department, faculty and school (if it is a different university or an external link) or your club and task responsibilities. Depending on the subject or your request, the other party needs to understand who you are. More than likely to get an answer-result anonymously.

Name surname
Freshman, QWE Department, QWR Faculty
QWE UNIVERSITY

If you don’t want to do this every time. Google users do not have to edit the end of the mail every time with automatic signature creation. It will be automatically added to the end of each email. You can modify it whenever you want. You can check it here for your google account.

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Karen